Personal Assistant – (Contractor)

September 4, 2019
September 4, 2019
London, England, GB
Job Requisition #126725

Duties and Responsibilities

  • Supports the Head of HR Europe, Head of HRBP & Crew Central, Europe and Talent Acquisition team of 3 whilst providing assistance to other members of the team on an ad hoc basis
  • Provision of highly organized administrative assistance for individual schedules and calendars
  • Coordinates travel, directions, and itinerary information and provides phone coverage
  • Assists with gathering of reports and preparation of the board packs for board meetings and for the meetings of various management committees
  • Assists in the implementation and ongoing maintenance of department record-keeping and filing systems some of which may be internet based
  • Compiles and maintains information relevant to the department management including maintaining budget and external cost information and presentations
  • Employs confidentiality and diplomacy when handling internal requests or preparing various reports
  • Deliver a smooth end-to-end interview and hiring experience for Hiring Managers and Candidates by coordinating closely with Recruiters, Hiring Managers, Candidates, and external vendors (as required) to schedule interviews and arrange related candidate travel, lodging, and other logistics as required. Modify scheduled interview and travel plans to address unforeseen changes in candidate, hiring manager, or transportation availability.
  • May prepare documents in accordance with established procedures
  • Minute taking
  • Participates in special projects and performs other related duties as assigned

Qualifications

  • Similar experience in providing administrative and PA support to a team
  • In depth knowledge of Word, PowerPoint and Excel.
  • Excellent organizational skills and interpersonal skills
  • Ability to multi task with a can do attitude.
  • Comfortable working in an international environment.
  • Familiarity with a variety of software applications: basic spreadsheet, database, record-keeping and presentation software.
  • Excellent telephone and interpersonal skills.
  • Ability to work independently within a small team as a self-starter.
  • Results-oriented and self-motivated.
  • Excellent listener and with attention to detail.
  • Ability to maintain confidentiality.

Special Factors
FSA Role: No
T & C role: No
Code Staff: No

Vanguard is not offering visa sponsorship for this position.

September 4, 2019
September 4, 2019
London, England, GB
Job Requisition #126725

Duties and Responsibilities

  • Supports the Head of HR Europe, Head of HRBP & Crew Central, Europe and Talent Acquisition team of 3 whilst providing assistance to other members of the team on an ad hoc basis
  • Provision of highly organized administrative assistance for individual schedules and calendars
  • Coordinates travel, directions, and itinerary information and provides phone coverage
  • Assists with gathering of reports and preparation of the board packs for board meetings and for the meetings of various management committees
  • Assists in the implementation and ongoing maintenance of department record-keeping and filing systems some of which may be internet based
  • Compiles and maintains information relevant to the department management including maintaining budget and external cost information and presentations
  • Employs confidentiality and diplomacy when handling internal requests or preparing various reports
  • Deliver a smooth end-to-end interview and hiring experience for Hiring Managers and Candidates by coordinating closely with Recruiters, Hiring Managers, Candidates, and external vendors (as required) to schedule interviews and arrange related candidate travel, lodging, and other logistics as required. Modify scheduled interview and travel plans to address unforeseen changes in candidate, hiring manager, or transportation availability.
  • May prepare documents in accordance with established procedures
  • Minute taking
  • Participates in special projects and performs other related duties as assigned

Qualifications

  • Similar experience in providing administrative and PA support to a team
  • In depth knowledge of Word, PowerPoint and Excel.
  • Excellent organizational skills and interpersonal skills
  • Ability to multi task with a can do attitude.
  • Comfortable working in an international environment.
  • Familiarity with a variety of software applications: basic spreadsheet, database, record-keeping and presentation software.
  • Excellent telephone and interpersonal skills.
  • Ability to work independently within a small team as a self-starter.
  • Results-oriented and self-motivated.
  • Excellent listener and with attention to detail.
  • Ability to maintain confidentiality.

Special Factors
FSA Role: No
T & C role: No
Code Staff: No

Vanguard is not offering visa sponsorship for this position.

Our commitment to equal employment opportunity

Vanguard is an equal opportunity employer. Vanguard is committed to providing all crew members a working environment that is free from discrimination, prejudice and bias. Through this Equal Employment Opportunity (EEO) Policy, Vanguard reaffirms its commitment to equal employment opportunity for all applicants and crew members without regard to race, color, national origin or ancestry, religion, gender, sex, sexual orientation, gender identity or expression, age, disability, marital status, veteran or military status. In addition, Vanguard prohibits discrimination based on genetic information, as well as any other characteristic protected by federal, state or local law.

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Vanguard. Please inform careers@vanguard.com if you need assistance completing this application or to otherwise participate in the application process.

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