Administrative Assistant

September 14, 2023

September 14, 2023
Malvern, PA, US

Job Requisition #156442

Do you have a keen attention to detail and desire to be a part of a fast-paced and dynamic working environment?

Vanguard has exciting opportunities available for upbeat and highly organized Administrative Associates! In this role, you will have the opportunity to provide support to Vanguard's senior leaders and their broader departments. The ideal candidate for this position will be a problem solver with excellent communication skills and the ability to multitask and manage complex schedules.

Working at Vanguard presents opportunities to make a difference every day. Add your unique experience to the mix and see what it’s like to change an industry with us!

As an Administrative Associate, you will:

Maintain calendar for department and leaders, including scheduling meetings, organizing and coordinating events, and tracking attendance. Make travel arrangements and order refreshments when needed.
Follow established procedures and guidelines, with opportunity to exercise independent judgment.
Order department office supplies as needed and monitor expenditures.
Prepare correspondence, reports, meeting minutes, presentations, and other written and visual materials.

What it takes

Minimum of 2 years administrative or related experience, preferably in a medium to large size organization
High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred
Experience with Microsoft Office products
Strong organizational and interpersonal skills
Ability to take direction, be adaptable, and balance multiple priorities
A positive and collaborative demeanor!

Special Factor

Vanguard is not offering visa sponsorship for this position.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

We are Vanguard. Together, we’re changing the way the world invests.

For us, investing doesn’t just end in value. It starts with values. Because when you invest with courage, when you invest with clarity, and when you invest with care, you can get so much more in return. We invest with purpose – and that’s how we’ve become a global market leader. Here, we grow by doing the right thing for the people we serve. And so can you.

We want to make success accessible to everyone. This is our opportunity. Let’s make it count.

Inclusion Statement

Vanguard’s continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: “Do the right thing.”

We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard’s core purpose through our values.

When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard's core purpose.

Our core purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

September 14, 2023

Malvern, PA, US

Job Requisition #156442

Transcript

Do you have a keen attention to detail and desire to be a part of a fast-paced and dynamic working environment?

Vanguard has exciting opportunities available for upbeat and highly organized Administrative Associates! In this role, you will have the opportunity to provide support to Vanguard's senior leaders and their broader departments. The ideal candidate for this position will be a problem solver with excellent communication skills and the ability to multitask and manage complex schedules.

Working at Vanguard presents opportunities to make a difference every day. Add your unique experience to the mix and see what it’s like to change an industry with us!

As an Administrative Associate, you will:

Maintain calendar for department and leaders, including scheduling meetings, organizing and coordinating events, and tracking attendance. Make travel arrangements and order refreshments when needed.
Follow established procedures and guidelines, with opportunity to exercise independent judgment.
Order department office supplies as needed and monitor expenditures.
Prepare correspondence, reports, meeting minutes, presentations, and other written and visual materials.

What it takes

Minimum of 2 years administrative or related experience, preferably in a medium to large size organization
High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred
Experience with Microsoft Office products
Strong organizational and interpersonal skills
Ability to take direction, be adaptable, and balance multiple priorities
A positive and collaborative demeanor!

Special Factor

Vanguard is not offering visa sponsorship for this position.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

We are Vanguard. Together, we’re changing the way the world invests.

For us, investing doesn’t just end in value. It starts with values. Because when you invest with courage, when you invest with clarity, and when you invest with care, you can get so much more in return. We invest with purpose – and that’s how we’ve become a global market leader. Here, we grow by doing the right thing for the people we serve. And so can you.

We want to make success accessible to everyone. This is our opportunity. Let’s make it count.

Inclusion Statement

Vanguard’s continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: “Do the right thing.”

We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard’s core purpose through our values.

When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard's core purpose.

Our core purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Our commitment to equal employment opportunity

Vanguard is an equal opportunity employer. Vanguard is committed to providing all crew members a working environment that is free from discrimination, prejudice and bias. Through this Equal Employment Opportunity (EEO) Policy, Vanguard reaffirms its commitment to equal employment opportunity for all applicants and crew members without regard to race, color, national origin or ancestry, religion, gender, sex, sexual orientation, gender identity or expression, age, disability, marital status, veteran or military status. In addition, Vanguard prohibits discrimination based on genetic information, as well as any other characteristic protected by federal, state or local law.

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Vanguard. Please inform careers@vanguard.com if you need assistance completing this application or to otherwise participate in the application process.